Apostille Corporate Resolutions and Certificates of Incumbency

Corporate resolutions and certificates of incumbency are key documents for international business transactions. When used abroad — to open a bank account, register a branch, or authorize a representative — they must be notarized and apostilled.

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What Is a Corporate Resolution?

A corporate resolution is a formal decision made by a company's board of directors or members, typically authorizing a specific action such as opening a foreign bank account, entering into a contract, or registering a branch abroad. Foreign institutions require the resolution to be notarized and apostilled to verify its authenticity.

What Is a Certificate of Incumbency?

A certificate of incumbency (also called a certificate of officers) lists the current officers and directors of a company and confirms their authority to act on behalf of the company. It is commonly required by foreign banks and business registries.

Notarization and Apostille Process

We coordinate notarization of the resolution or incumbency certificate by a Florida notary public, then obtain the apostille from the Florida Secretary of State. The process typically takes 1–a timeline confirmed after document review.

Translation

Many countries require these documents in the local language. We can arrange certified translation along with the apostille service.

Ready to get started?

Call us at 1-800-631-9171, chat on WhatsApp, or submit your documents for a free review.

Prepare your documents with confidence

A corporate resolution or incumbency statement should identify the entity and authority of the signers. Ask whether the receiver needs a private notarized statement or official registry evidence.

Corporate files should identify the legal entity accurately and show who is authorized to act for it. A formation document, certificate of status and signed resolution serve different purposes. The foreign registry, bank or counterparty decides which records it accepts; authentication does not establish that an entity meets a foreign registration or licensing requirement.

Check that all pages, certification sheets and attachments are present. Keep the recipient’s written instructions and confirm where completed documents should be delivered. Timing is confirmed after document review and depends on preparation, the competent authority, translation and delivery.

Tell us the document, its issuer, destination country and intended use, and your deadline. We will review preparation, translation and delivery options before confirming an estimate and timing. Ask for instructions before mailing originals. Please mail with a tracking number.

Confirm the exact legal name, entity identifier, issuing jurisdiction and document date against the recipient’s checklist.

Obtain official certified registry documents when requested; separately prepare private resolutions or agreements in their accepted signing format.

Check signer authority, complete attachments, translation and whether current status evidence is needed.

Can an apostille register my company abroad?

No. The foreign registry or institution decides registration and acceptance. An apostille authenticates the relevant signature or certification on the prepared document.

What should I confirm before requesting an estimate?

Provide the document, issuer, destination, intended use, number of copies and deadline. Include the recipient’s checklist if available. This allows preparation, certification, translation and delivery to be reviewed before a cost estimate is confirmed.