Apostille and Legalization for Exporters

US exporters regularly need apostilles and consular legalizations to move goods across borders. Miami Dade Apostille handles the full authentication chain — from notarization through state apostille or federal apostille to embassy legalization — so your shipments clear customs without delays.

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Which Export Documents Need an Apostille?

Common export documents that require apostille or legalization include certificates of origin, commercial invoices, packing lists, FDA free-sale certificates, USDA phytosanitary and export certificates, distribution agreements, powers of attorney for customs agents, and corporate documents such as certificates of good standing and articles of incorporation.

Hague Countries vs. Non-Hague Countries

If the destination country is a member of the Hague Apostille Convention, a state or federal apostille is sufficient. For non-Hague countries — including many in the Middle East, Africa, and parts of Asia — documents must go through embassy or consular legalization after the apostille. We handle both workflows from our Miami office.

How the Process Works

We review your documents, determine whether a state or federal apostille is required, coordinate notarization if needed, obtain the apostille from the Florida Secretary of State or the US Department of State, and arrange embassy legalization when required. Most apostilles are completed in 1–a timeline confirmed after document review.

Rush and Appointment-based Service

We offer appointment-based and 24-hour emergency apostille service for time-sensitive export transactions. Call 1-800-631-9171 or message us on WhatsApp to discuss your timeline.

Ready to get started?

Call us at 1-800-631-9171, chat on WhatsApp, or submit your documents for a free review.

Prepare your documents with confidence

For an export destination, ask the importer or broker to identify each requested certificate and its issuer. Confirm whether apostille, another authentication or legalization is actually required for that record.

An export file may combine commercial paperwork with records issued by a regulator, registry or chamber. Those documents follow different preparation rules. Start with the importer, customs broker or receiving authority’s written checklist, then identify the issuer and purpose of each record. Authentication does not replace product approval, customs clearance or a shipping authorization.

Check that all pages, certification sheets and attachments are present. Keep the recipient’s written instructions and confirm where completed documents should be delivered. Timing is confirmed after document review and depends on preparation, the competent authority, translation and delivery.

Tell us the document, its issuer, destination country and intended use, and your deadline. We will review preparation, translation and delivery options before confirming an estimate and timing. Ask for instructions before mailing originals. Please mail with a tracking number.

Confirm the product, destination, shipment or registration purpose and exact certificate requested.

Separate private invoices and declarations from agency-issued certificates; confirm certification requirements for each issuer.

Check entity names, product descriptions, batch or shipment identifiers, signer authority and required attachments before processing.

Does document authentication authorize an export or product registration?

No. The responsible customs, regulatory or receiving authority decides approval. Authentication is one possible document step within the larger transaction.

What should I confirm before requesting an estimate?

Provide the document, issuer, destination, intended use, number of copies and deadline. Include the recipient’s checklist if available. This allows preparation, certification, translation and delivery to be reviewed before a cost estimate is confirmed.