Orange County Apostille Services

Contact us, then send your documents to Miami Dade Apostille

• Start by emailing clear scans or photos to [email protected] with your destination and deadline.
• Our team reviews the document type and preparation needed, then confirms which originals or certified copies to send to Miami Dade Apostille.
• Contact us before shipping so we can provide the receiving address and delivery instructions for your request.
• We coordinate the applicable authentication submission and return arrangements.

Ask us about processing as soon as the same day

• Standard state processing can take months. Miami Dade Apostille offers processing as soon as the same day for eligible documents. Contact us to confirm availability.
• Contact us with your document type, destination and deadline before sending originals. If mailing, use a trackable shipping method and keep your tracking number.
• Preparation, shipping, translation, federal processing or additional legalization can add time.
• We confirm the available service and expected timing for your request.

Current state queue information

• Florida publishes the receipt dates of requests it is currently processing.
• This official queue information changes and does not guarantee the turnaround for a new request.
• Contact Miami Dade Apostille to discuss the available service and timing for your documents.

A multi-step process we help you coordinate

• An apostille authenticates an official signature or seal; it does not approve the contents or guarantee acceptance for every purpose.
• Preparation, official certification or eligible notarization, authentication and any required translation involve separate steps.
• Contact Miami Dade Apostille with the receiving authority's requirements so we can review the appropriate process.
• Where the Apostille Convention applies with the United States, an apostille may be appropriate; other destinations may require authentication and additional legalization.
• Florida, out-of-state and federal records can require different authorities.

Birth and death certificates: use the proper certified record

• For Florida birth and death certificates, the Department of State accepts qualifying certificates from the Bureau of Vital Statistics or a county health department bearing the State Registrar's signature.
• A notary-certified photocopy is not a substitute.
• Florida marriage or dissolution certificates may come from the Bureau or the appropriate court clerk.
• Contact Miami Dade Apostille before ordering so we can review the certificate format needed for your destination.

Send prepared documents to us; our team coordinates submission

• For qualifying Florida documents, Miami Dade Apostille reviews preparation and coordinates the Florida Department of State submission.
• The state issues the apostille or notarial certification as applicable.
• Federal records and documents from other states have their own competent authorities.
• Contact our team before ordering copies, signing or shipping originals.
• After review, send the required documents to Miami Dade Apostille using our confirmed instructions, and we coordinate the applicable submission and return.

Need a certified copy before sending us your documents?

• If you already have your documents, email copies to Miami Dade Apostille for review first.
• The local information below explains where official records originate when a copy is missing.
• Some records must be requested by an eligible applicant.
• Contact us before ordering so we can review the required format.
• Once the necessary certified copy or university-prepared record is ready, send it to Miami Dade Apostille using our confirmed delivery instructions.

If you need a birth certificate from Orange County Vital Statistics

• Orange County DOH offers Florida birth-certificate ordering online, by mail and in person, subject to eligibility and identification requirements.
• Its instructions direct requests for births before 1930 and records affected by adoption, paternity or certain court orders to the Bureau of Vital Statistics in Jacksonville.
• Orange County Vital Statistics publishes 407-858-1460 for ordering questions.
• Contact Miami Dade Apostille before obtaining a missing copy so we can review the preparation needed; once the required record is ready, send it to us using our confirmed instructions.

An official combined ordering option is a separate service route

• Florida Health also describes a combined VitalChek option in which the Bureau forwards a vital record to the Department of State, with the completed package returned by UPS and separate agency and shipping charges.
• This is an official alternative to using our coordination service.
• Contact Miami Dade Apostille before ordering to avoid duplicate requests.
• When using our service, send the required certified records to Miami Dade Apostille after review; our team coordinates the applicable submission.
• Confidential records remain subject to requester eligibility.

Review electronic court copies with us before ordering

• The Orange County Clerk holds court orders and divorce judgments.
• A divorce certificate and the full judgment are different documents; confirm which the receiving authority requires.
• The Clerk offers electronic certified court documents and advises checking acceptance with the receiving agency.
• Contact Miami Dade Apostille before buying or printing an electronic copy so we can review the preparation and submission format.
• Electronic certification alone does not establish that a particular format is suitable.
• Send the required certified document to us using our confirmed instructions.

Recorded deeds and property documents come from the Comptroller

• Orange County's Comptroller maintains recorded deeds, mortgages, liens and declarations of domicile, a different records function from court case files.
• Official Records publishes 407-836-5115 and the physical office at 109 East Church Street, Suite 300, Orlando, FL 32801.
• If a certified recorded copy is missing, contact Miami Dade Apostille to review the record needed before requesting it from the custodian.
• Once available, send the required certified copy to us using our confirmed delivery instructions.

UCF transcript preparation comes before the submission we coordinate

• Contact Miami Dade Apostille before ordering a UCF transcript for overseas use.
• UCF uses Parchment and requires an attachment explaining a notarization or apostille-preparation request; this adds processing time.
• Its published process leaves the subsequent state submission to the student.
• When using our service, send the required university-prepared transcript to Miami Dade Apostille using our confirmed delivery instructions, and our team coordinates that submission.
• Confirm the delivery format before ordering; an ordinary electronic transcript may not meet the preparation required.
• Ask UCF separately about diplomas. UCF Registrar: 407-823-3100, [email protected].

Review private documents and Florida business records with us

• Contact Miami Dade Apostille before signing an affidavit, power of attorney or other private document so we can review preparation.
• Florida requires a complete notarial statement in English.
• Eligible remote online notarization depends on identity, witnesses, document and recipient requirements.
• Florida business records need an original state-issued certified copy or certificate of status; an ordinary Sunbiz printout is insufficient.
• Our team can discuss the appropriate certification and authentication sequence before you send the required documents to us.

Our team coordinates the separate federal process for FBI reports

• An FBI background check is a federal document and uses the U.S. Department of State authentication process, even when its owner lives in Orlando.
• Contact Miami Dade Apostille with your complete document list so we can coordinate the appropriate state and federal steps.
• Send the required documents to us after review using our confirmed instructions.
• Federal processing has its own timeline; same-day Florida availability does not establish same-day federal service.

How we help Orange County clients

• Contact Miami Dade Apostille with your document type, issuing office, destination and recipient instructions.
• We review preparation, coordinate the applicable submission and arrange return; translation services are also available.
• If a certified record is missing, an eligible applicant may need to obtain it from its issuer.
• Miami Dade Apostille is a private coordinator, not a government agency or law firm. We do not issue apostilles, provide legal advice or complete applications.
• Clients must confirm requirements with the receiving authority.
• Email review requests to [email protected] 24/7, 365 days a year; we typically reply in approximately two hours during regular business hours.

Service throughout Orange County

• We assist clients in Apopka, Bay Lake, Belle Isle, Eatonville, Edgewood, Lake Buena Vista, Maitland, Oakland, Ocoee, Orlando, Windermere, Winter Garden and Winter Park.
• Contact Miami Dade Apostille for review and delivery instructions before sending a package.
• Our Miami offices coordinate service for Orange County clients; the official offices described above are custodians for obtaining missing records.

Working toward a deadline?

• If you're working toward a deadline, message us before sending your documents.
• We can review requirements, help avoid preventable delays and coordinate the correct process.
• Some documents may be eligible for same-day service; send your document type and destination country to confirm availability.

Frequently asked questions

Orange County locations served

Contact Miami Dade Apostille first for review and confirmed delivery instructions. We assist clients throughout Orange County; an in-person visit to our Miami offices is not required. After review, send the required originals or certified copies to us using the instructions confirmed for your request.

• Apopka
• Bay Lake
• Belle Isle
• Eatonville
• Edgewood
• Lake Buena Vista
• Maitland
• Oakland
• Ocoee
• Orlando
• Windermere
• Winter Garden
• Winter Park

Sources

• U.S. Department of State: apostille requirements ↗
• Florida Department of State: accepted documents for apostille ↗
• Florida Department of State: apostille and notarial certification ↗
• Florida Department of Health in Orange County: birth certificates ↗
• Florida Health: apostille and notarial certificates ↗
• Orange County Clerk of Courts: electronic certified documents FAQ ↗
• Orange County Comptroller: Official Records ↗
• UCF Registrar: transcript request ↗