Vermont Apostille Services

Before you start

1. 1Identify the destination country and confirm whether the Apostille Convention applies between that country and the United States.
2. 2Obtain the correct certified record from the responsible issuing office — some offices require specific preparation before authentication.
3. 3Contact us with your document type and destination before sending originals.

Start with the issuing authority

• Vermont State Archives and Records Administration (VSARA) issues apostilles and authentications on behalf of the Secretary of State.
• Public records require the legal custodian's original certification; a notary-certified copy cannot replace it.
• Certified court records must show the issuing staff member's printed name and certification date.
• Vermont notarized documents require original signatures and a compliant notarial act.

Choose the correct vital-record office

• VSARA's current certified vital-record service covers Vermont marriage, civil union and divorce records from 2013 and earlier.
• Eligible records can be requested online, with authentication ordered at the same time.
• Its mailed VSARA-09 form is limited to marriages, civil unions and divorces.
• For other record types and dates, consult the Department of Health or the appropriate town clerk before ordering.
• Do not assume that a vital-record divorce certificate substitutes for a court decree when the recipient specifically requests the judgment.

Ask your school for the registrar's attestation

• Vermont requires academic documents to include a Vermont-notarized statement from the school registrar confirming authenticity.
• Tell the school that the diploma or transcript is for overseas use and request the required preparation before purchasing an ordinary copy.
• A downloaded student-portal record is not automatically ready for authentication.

University of Vermont transcript planning

• UVM uses Parchment for official transcript requests, with paper and electronic delivery choices.
• Its ordering system permits attachments and an option for registrar review.
• Contact [email protected] or 802-656-2045 about the required registrar attestation before placing an order.
• Ordinary transcript ordering does not establish that notarization is included.
• This information concerns transcripts; ask separately about diploma preparation.
• Confirm that any degree needed for the overseas purpose appears on the transcript before requesting it.

Prepare the VSARA submission

• Include the current request form, properly prepared documents and the applicable payment.
• VSARA does not accept credit or debit cards for this service; use a U.S.-dollar check or money order payable to the Vermont Secretary of State, and do not mail cash.
• Check current fees before dispatch.
• Preliminary review is encouraged; contact [email protected] or 802-828-3700.

Use the current request form

• The form distinguishes a certified public record from a notarized document and requests the destination country.
• Identify each document and provide clear return instructions.
• Keep a copy of your submission details and arrange a prepaid tracked return label if you want tracking or expedited delivery.
• The state's standard USPS return service does not guarantee carrier delivery.

Middlesex office and mailing details

• VSARA's physical location is 1078 U.S. Route 2 in Middlesex.
• Mailing address: Vermont State Archives and Records Administration, 1078 Route 2, Middlesex, Montpelier, VT 05633-7701.
• Check office availability before traveling.
• Office access, record preparation, authentication processing and shipping are separate parts of your timeline; an urgent deadline does not guarantee completion.

Business records have a separate request route

• For copies of business registration documents held by the Secretary of State, or good-standing/status certificates for active registrations, use the Business Services apostilled or authenticated copies request.
• Verify the exact business name and ID first.
• That form applies to records supplied by the Secretary of State, not every document used by a business.
• Other eligible documents use the VSARA route.
• Follow the current business form's fees and instructions.

State versus federal and destination requirements

• Vermont cannot authenticate public records issued by another state; use the issuing state's process.
• FBI background checks and other federal agency documents follow the appropriate U.S. Department of State route.
• Confirm whether the Apostille Convention applies between the United States and the destination.
• Where it does not apply, authentication and consular legalization may be needed.
• An apostille does not guarantee acceptance of the underlying record for every purpose; check document format and translation requirements with the recipient.

How Miami Dade Apostille helps

• We review preparation and coordinate the appropriate state or federal process.
• Certified translations are available through qualified translators.
• Eligible private documents may qualify for remote online notarization, subject to identity, witness, document and recipient requirements. A Florida notarial act follows the Florida route and does not replace Vermont certification of a public record.
• We are a private document coordinator, not a government agency or law firm, and do not issue apostilles or provide legal advice.

Frequently asked questions

Vermont locations served

Miami Dade Apostille serves clients throughout Vermont by mail. Documents can be sent from anywhere in the state — no in-person visit to our office is required.

• Burlington
• Montpelier
• South Burlington
• Rutland
• Barre
• Middlebury
• St. Johnsbury
• Brattleboro

Sources

• Vermont Secretary of State: apostille or authentication ↗
• VSARA: certified vital records ↗
• VSARA Form VSARA-35 (request form) ↗
• VSARA: hours and directions ↗
• Vermont Business Services: apostilled or authenticated copies ↗
• UVM Registrar: request your transcript ↗
• U.S. Department of State: apostille certificate ↗